10 tips to cut your office printing costs

6. Buy another printer

Investing in an additional printer may seem counter-intuitive to the process of trying to reduce costs around the office, but it can help save money in the long-run. If you currently have a high quality printer capable of producing photo-realistic prints completing all your office printing tasks – it may not be the most cost-effective option.

Investing in a workhorse printer capable of completing the high-volume tasks at a fraction of the price whilst reserving the high quality printer for more tasking jobs can help economise the office’s overall printed output. 

7. Heed the monthly duty cycle 

One of the most commonly overlooked stats on a printer’s profile page is the Monthly Duty Cycle. This refers to the number of prints that the machine can reliably produce on a monthly basis. 

When buying a printer, it is important to consider the number of prints required of the machine before making an investment. It is also advisable to give a little leeway when choosing a printer based upon the Monthly Duty Cycle – so you do not risk the printer failing, necessitating a costly replacement or repair job.

8. Follow the CMYK scale

If you require a printer capable of producing colours prints – you may find you have a decision between CMYK and tri-colour printers. The latter uses only two different cartridges – one black and one colour – whilst the former creates all colours from four different tones: cyan, magenta, yellow and key (black). 

It may seem more cost-effective to select the model with fewer cartridges – however it can lead to significant waste. If just one colour from a tri-colour cartridge has depleted, it will require replacing – whereas CMYK cartridges will use every last drop of ink or toner before necessitating a replacement. 

9. Reformat web page prints

Printing from the web can be troublesome and costly. Alongside the vital information you wish to print from a web page, chances are your print will also come complete with all images, additional text, links and footers. By copying a web page into a word processing tool and reformatting – it is possible to remove any unwanted information and reduce the consumption of ink and toner. 

10. Bulk buy toner 

Toner from high quality manufacturers and brands often has an incredibly long shelf-life, meaning it is possible to stock up on the consumables without fear of them perishing. By ordering in bulk, you may be able to receive great discounts and cut down on delivery costs – great for the economical office.

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