The monthly rental commitment in addition to service charges and taxes can cripple a business if it needs to move or doesnt need the space any longer.
Breaking contracts prematurely is expensive. Few SMEs hold emergency funds for this eventuality. They have to answer to landlords, their agents, and the binding contracts set in place. What if there was a way to minimise the risk
How to notify agents and landlords
If your lease was negotiated via a property professional, there should be some break option clauses which could be activated at certain preset dates. Most breaks will incorporate a six-month written notice period, advising your landlord of your wish to leave. Dont miss these opportunities to re-asses your office needs.
Dont shirk your responsibility
A contract is enforceable, so negotiating the terms in your favour for any elements within your lease, will protect you and your business. Any point not addressed within your lease will most likely work against you when you try and exit the property. Areas of confusion are often centered on the condition of the property when you hand it back to the landlord, which can be very costly. Think ahead and think of the worst-case scenario in all events.
Offer it on first, yourself
In most cases, you should have the rights to leave your office early by finding an alternative occupier willing to take your lease via a sub-lease or transferring your lease. However, there are conditions set against these exit routes which need to be fulfilled, such as landlords approval of the new tenant in terms of their strength to keep up to date with their lease obligations as well as the financial elements that could differ from what the original lease offered.
Getting this protocol wrong will result in a landlord declining a replacement occupier, which would naturally be a waste of time and money in pursuit of your exit. Financial viability of a business is one of the most important aspects that all landlords will consider in these situations, so make sure your property advisor thinks ahead with these matters.
Planning and timing is key
Prepping for the disposal of your current office, while also lining up the completion of the lease for your new lease, is a complicated process. Make sure you use the same solicitor for both transactions as they will be able to coordinate this.
Make sure there is a clear breakdown of expected timings within the Heads of Terms for both transactions and make sure your agent and solicitor are keeping all parties in line with these on a weekly basis.
Plan your interior changes that you require as soon as your solicitor starts working on the lease. This also works in accordance to the new company taking over your lease as this is often a main cause of delay as no changes to the property can take place without landlords consent.
Ensure you’re truly represented for a change
Avoid the conflict of interest, in your favour for a change! As a commercial occupier, it is vital that you are advised by property consultants that only ever act for occupiers. The aim of a tenant-focused advisor is the exact opposite to that of a landlords, and this will negate any conflict of interests that are very common within the commercial property sector. The majority of agents work for landlords, so be well aware of this conflict and turn the tables in your favour.
Adam Landau is a director of DeVono Property.