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What To Do When Your Confirmation Statement Is Overdue

confirmation statement overdue

Seeing the words ‘confirmation statement overdue’ is enough to send anyone into a panic. But what should you do if you’re late filing your confirmation statement and what potential consequences could you face for this?

Luckily, you will not face any automatic penalties for filing your confirmation statement late. However, it could cause problems for your business if the filing is delayed. So, it’s important that you file your confirmation statement as soon as possible if you realise that it is overdue.

In this article, we’ll explain everything there is to know about filing an overdue confirmation statement, from when your confirmation statement is due to how you go about filing your confirmation statement after the deadline has passed.

What Is A Confirmation Statement?

If you’re trading as a limited company in the UK, you will need to file an annual confirmation statement. You may also hear this referred to as form CS01. Your completion statement must be filed every 12 months, which is known as the review period.

Asking companies to fill out a confirmation statement is designed to ensure that Companies House holds accurate information about every registered company in the UK. It’s essentially the government’s way of ensuring that their records are up to date and accurate.

You’ll need to file your confirmation statement every year, even if your details have not changed during this time period. If your details haven’t changed, you’ll simply need to confirm that the company information held by Companies House is still correct and up to date.

The confirmation statement was previously known as an annual return. So, whether you know it as a confirmation statement, an annual return or form CS01, they’re all referring to the same thing.

If you don’t file your confirmation statement on time, you could run into problems, which we’ll discuss in more detail later. So, it’s essential that you complete your confirmation statement before the deadline each year, to avoid any potential issues.

Who Needs To File A Confirmation Statement?

You might be wondering who is required to complete a confirmation statement. Is this something that is required of all businesses, or is it only applicable to certain companies?

Every registered company in the UK is required to submit an annual confirmation statement. This means that if you are registered as a limited company, you will be required to file a confirmation statement at the end of each 12 month review period.

Self-employed individuals who are trading as sole traders are not required to file a confirmation statement. This is because they are not registered as a limited company.

Confirmation Statement Deadline

Confirmation Statement Deadline

If you are the director of a limited company, you might be wondering when your confirmation statement is due. Your confirmation statement deadline will be 14 days, or 2 weeks, after the end of your 12 month review period. To work this out, you need to know the dates of your 12 month review period.

If you are in the first year of running your company, your review date began on the date that your company was incorporated. So, your confirmation statement will be due one year and 14 days from the date on which your company was incorporated. For example, if you incorporated your company on 6th June 2021, your confirmation statement will be due on 20th June 2022.

If you have previously filed a confirmation statement, your review period will begin on the statement date of your previous confirmation statement. So, your next confirmation statement will be due one year and 14 days after the date of your last confirmation statement. For example, if your last confirmation statement was filed on 12th November 2021, your next confirmation statement will be due on 26th November 2022.

You can submit a confirmation statement at any time during your review period. You might decide to do this to notify Companies House of any changes, instead of waiting until the end of your review period. If you do this, a new 12 month review period will be triggered, and your next confirmation statement will be due one year and 14 days after the statement date.

You should always submit your confirmation statement before this deadline wherever possible. If you miss the deadline and file your confirmation statement after the statement date, your confirmation statement will be late. Unlike with an early confirmation statement, submitting your confirmation statement late will not have any impact on your review period.

How To Find Your Confirmation Statement Deadline

If you are due to file a confirmation statement, you might be wondering how you can find the confirmation statement deadline for your business. After all, it can be easy to lose track of deadlines when you’re busy running your business.

The easiest way to find out the deadline for your company’s confirmation statement is to visit the Companies House website. Here, you will be able to search for your company and view its details. If you navigate to the ‘overview’ section, you will find a section entitled ‘confirmation statement’. Here, you’ll be able to see your next statement date, as well as your filing deadline.

You should always ensure that your confirmation statement is filed before the deadline to avoid running into any issues with your company.

filing confirmation statement late

What Happens If You File Your Confirmation Statement Late?

Sometimes life gets busy, and it can be easy to miss a deadline. So, what should you expect to happen if you file your confirmation statement late?

First things first, there is no automatic penalty for filing your confirmation statement late. This means that you won’t receive an automatic fine for missing the deadline. However, there are some potential consequences that you need to be aware of.

If your company is discovered to have not completed its confirmation statement promptly, your company could be struck off the register, meaning that you will no longer be allowed to trade. In the UK, it is a criminal offence to fail to file your company documents on time, and to ignore warnings issued by Companies House. This means that both the company and its directors could face prosecution for breach of the Companies Act 2006. This could lead to a maximum fine of £5,000.

If your confirmation statement becomes overdue, you will usually receive a warning from Companies House. However, you should not rely on this, as you have a legal obligation to file the annual confirmation statement, and a lack of warning would not constitute a valid defence.

So, if you realise that your confirmation statement is overdue, it is essential that you file it as quickly as possible. This can help to prevent your company from being removed from the register, as well as reducing the risk of facing prosecution for breach of the Companies Act 2006.

How To File An Overdue Confirmation Statement

If you have recently discovered that your confirmation statement is overdue, you might be wondering how you should go about filing it. Is there a separate process that you need to follow after the deadline has passed?

You file an overdue confirmation statement in the same way as you would file a confirmation statement before the deadline. If you need a refresher on how to file your confirmation statement, we’ve included the process below:

  • Search for your company on the Companies House website.
  • Check through your company details, including:
    • Directors and secretaries
    • People with significant control (PSCs)
    • Statement of capital
    • The company’s registered office address
    • Trading status of shares
  • Use the Companies House WebFiling Service to update any company details that may have changed since your last confirmation statement was filed.
  • Pay your annual confirmation statement fee. This is currently set at £13 for online filing and £40 for postal filing.

avoid late confirmation statement

How To Avoid A Late Confirmation Statement

The penalties for an overdue confirmation statement can be severe, with your company being removed from the register at Companies House and the company and its directors potentially being prosecuted for breach of the Companies Act 2006. For this reason, it is essential that you file your confirmation statement on time wherever possible.

The best way to ensure that you file your confirmation statement on time and avoid missing the deadline is to sign up to the free email reminder service that is offered by Companies House. This will send you reminders when you are nearing the deadline of your confirmation statement, helping you to file your confirmation statement on time.

Alternatively, you could consider paying an external company or accountant to handle your confirmation statement. They will file the confirmation statement on your behalf each year, ensuring that you don’t miss the deadline.

We’d always recommend filing a confirmation statement whenever changes occur within your company. This ensures that your company details are always up to date with Companies House, reducing the last minute panic when it comes to submitting your confirmation statement. This way, when your confirmation statement deadline does come around, the changes you’ll need to make should be minimal, so that you can complete the paperwork quickly and without stress.

Can I Do My Own Confirmation Statement?

It can be tempting to pay an external company to handle your confirmation statement, especially when you know how severe the penalties can be for an overdue confirmation statement. However, this is a simple piece of paperwork that can usually be completed quickly and easily by a director or secretary of the company.

The cost of completing a confirmation statement is £13 if the statement is completed online. This is a nominal fee. However, an external company can charge in excess of £100 to complete your confirmation statement on your behalf, so you could make a significant saving by filing your confirmation statement yourself.

However, many companies enjoy the peace of mind that comes with outsourcing their confirmation statement. By handing over responsibility to an external company, they know that their confirmation statement will be completed on time and correctly, reducing the chance of it becoming overdue.

It really is down to personal preference whether you choose to complete your confirmation statement yourself or to outsource it to an external company or accountant.

How Long Does It Take To File A Confirmation Statement?

How long it will take to file your confirmation statement will depend on the number of changes that need to be made. If nothing has changed within your company during the review period, you will simply need to confirm that all details are correct and pay the fee. This can take as little as 15 minutes to complete.

If anything has changed within your business during the 12 month review period, you should expect it to take a little longer to file your confirmation statement. This is because the changes will need to be made before the confirmation statement can be filed. So, the length of time that it will take to file your confirmation statement will depend on how many changes need to be made. However, you can expect it to take around an average of one hour to file your confirmation statement.

In Summary

Every limited company in the UK must file an annual confirmation statement. This confirms to Companies House that your company details are registered correctly and that any changes have been made. The confirmation statement must be completed within one year and two weeks of the start of your review period.

Thankfully, your confirmation statement being overdue is no need to be overly concerned. Providing you complete your confirmation statement as soon as possible, you’re unlikely to face a penalty for missing the deadline. However, it’s important to be aware that failure to complete your confirmation statement after warnings from Companies House could result in your company being taken off the register and banned from trading. It is therefore important to complete your confirmation statement on time wherever possible, and as soon as possible after the deadline, should you miss it.

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