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How to prepare for the end of the tax year

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For any accountants who have been preparing their end of tax year reports, the last few months are likely to have been pretty stressful. However, there are many things that accountants can implement as we head into the new financial year to make their lives easier when they come to prepare their documentation again in March 2017.

If your organisations tax year-ends soon, youll no doubt have been busy preparing all of the necessary documentation needed to demonstrate how your business has performed in the last 12 months. For instance, going through your companys balance sheet to verify that all assets and liability accounts are correct and have the supporting documentation is just one of the many checks accountants need to have performed. Going through expenses and ensuring that they are tracked to the correct tax year is also part of the end of year routine.

All accountants are able to perform these processes, however the real stress of tax year-end comes from the fact that they need to be able to oversee the day-to-day running of their organisations accounts while pulling together a mass of retrospective reporting.

Whats more, to compound the stress of the period even more, accountants need to deploy forensic accuracy when it comes to reporting their companys performance particularly given the fines and penalties that can be incurred for late and inaccurate documentation.

However, theres really no need for the end of the tax year to be so stressful for accountants. By following the steps below, accountants can reduce the pressure of reporting and start as they mean to go on by deploying some new tax year resolutions.

(1) Timing is everything

Having a clear plan in place for your tax year-end reporting is the key to hitting important deadlines and milestones. HMRC needs your tax return not only for its own records but in order to file the necessary documentation with Companies House. Whats more Corporation Tax can be worked out by using these reports.

Given the penalties that can be incurred as a result of a failure to comply, you need to have a strategy mapped outright from the beginning of the year. For example, you and your finance team should have a planner set out which indicates key HMRC submission dates, and also a list of internal deadlines for pulling together certain reports.

Whats more, you should put together a checklist for the new tax year which sets out what preparatory measures you need to take in order to ensure the smooth reporting of your companys performance. For instance making sure youve got all of the right HMRC stationary to complete a tax return, and ensuring that all of your accounting software is updated to coincide with the New Year is essential. Its by putting these incremental steps in place that you can ensure you produce a timely and hassle free return.

Read more about UK tax:

(2) Make use of the available technology

Incorporating technology into your companys financial processes is a must. While recently pulling together my companys own return, I was able to look back at a whole years worth of data at the click of a button. It was that simple. Using software management tools can provide a whole host of vital data not only quickly but in a format that is accurate and easy to digest.

For instance employee expenses data, up-to-date financial statements, a detailed record of financial transactions from the year and VAT reconciliation can all be accessed by having the right software packages in place. Many systems now on the market can produce data which needs no editing by the finance team using it meaning that bespoke data can be produced rapidly for things like tax returns and other statutory administration.

(3) Starting as you mean to go on

As part of having a clear strategy in place for the beginning of the new tax year, companies should look at how they can automate certain financial processes across their organisation. Having automation in place, not only saves the finance team from spending huge amounts of time doing financial administration, it ensures that the data that is collected for statutory administration like tax returns is accurate.

As well as saving accountants time when it comes to preparing certain statutory documents in the short term, it allows them to have “bigger picture” view of their organisations finances in the long run, allowing them to play a more strategic role in their company.

(4) Making use of the support out there

Theres no one size fits all approach when it comes to tax returns as the UKs companies are many and varied in what they do and how they operate. Tax returns are very bespoke and need to accurately reflect your companys performance over the previous 12 months.

With that in mind, Id recommend making best use of the expert knowledge out there when it comes to compiling tax returns. Theres no point struggling on, or trying to second guess how certain aspects of your companys finances need to be reported when theres so much support available.

One resource all accountants should access is the HMRCs own webinars which are held all year round and go some way in supporting accountants who are putting together tax returns and other statutory documentation. The beauty of these webinars is that accountants themselves can ask questions and gain the bespoke advice they need to complete accurate returns.

In addition, Id advise finance professionals to look at the white papers, videos and other resources that financial management companies offer for free. Again, all of these offer some insight on how to complete an accurate tax return.

Speaking of tax, there are too many inconsistencies in the government’s digital tax proposal, and businesses need to be thinking about how each will meet rescheduled tax payments.

Bernard Crumlish is the management accountant of webexpenses.



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