Legal aid: when to include your company registration number

A lot of mystery surrounds what official company registration details you must include in emails, so we thought we’d check in with William Robins, a corporate lawyer at entrepreneur-friendly law firm Keystone Law. Here’s his advice.

“Do I need to include my company registration details on all emails?”

William Robins from Keystone Law answers:

“There is a requirement for all companies to state their registered name in all ‘forms of its business correspondence and documentation’ (this is part of the Companies (Trading Disclosures) Regulations 2008, section 6(1)(g)).

“The current guidance is that emails are a form of business correspondence. Best, and therefore safest, practice goes further. In reality businesses no longer write letters and the provisions that relate to the information to be included in a company’s business letters should be followed in relation to email correspondence. 

Following this interpretation each email should include:

  • the part of the United Kingdom in which the company is registered;
  • the company’s registered number;
  • the address of the company’s registered office;
  • in the case of a limited company exempt from the obligation to use the word “limited” as part of its registered name the fact that it is a limited company;
  • in the case of a community interest company which is not a public company, the fact that it is a limited company; and
  • in the case of an investment company, the fact that it is such a company.
Also note that the above requirements also apply to company order forms and websites.”

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