This, combined with a more mobile workforce, means online meetings are increasingly seen as a time saving way to bring people together. And the latest technology now makes video meetings easy.But, how do businesses get the best from online meetings? It can be quite daunting for a first time user but it needn’t be if you follow a few simple tips. Prepare an agenda As in conducting a face-to-face meeting, the meeting facilitator should prepare a meeting agenda, outlining the key aims and what will be covered. The agenda should be sent to the meeting participants in sufficient time to allow them to organise and prepare for the meeting. Plan in advance If possible, give at least a day’s notice so people can plan for the meeting. The last thing you should do is spring a video conference on someone without any warning. Appoint a moderator The meeting will need to be managed by a moderator to drive the meeting agenda, ensuring you stick to the time allocated and giving everybody the chance to participate. Test and get familiar with the technology Before you begin the meeting, check the features available to you. There is nothing worse than dropping out of a meeting when using unfamiliar tech on the fly. With employees now tending to bring their own device to work, some technical glitches can occur with compatibility issues. Problems can arise with participants not all having the latest software update. When it comes to sharing and uploading documents – test this out and load up the documents beforehand.
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