The 2015 Rugby World Cup will take place in the UK from Friday 18 September to Saturday 31 October.

In preparation, employers and small businesses should have agreements in place that cover any requests for time off, sickness absence, website use during working hours and to be fair and consistent throughout.

“The Rugby World Cup is an exciting event for fans but staff should be prepared to avoid getting into an unnecessary scrum as they push for time off to see a match,” says Acas head of information and guidance Stewart Gee.

“Many businesses need to maintain a certain staffing level to run smoothly. Employers should have early discussions with staff to tackle any potential issues ahead of kick off. This will help to ensure that businesses remain productive whilst keeping their staff happy too.”

Here are some top tips for employers to consider for the 2015 Rugby World Cup:

1. Think ahead before approving time off

Consider ways to avoid any perceived favouritism shown to those with sporting interests.

Speak to employees in advance and see who is thinking of booking time off and remember employees should book annual leave in the normal way, as set out in the company holiday handbook / policy. 

Leave should be booked well in advance of the event, although during the games the company may, at its discretion consider late requests for time off work.

2. Consider the impact of sickness absence

Employers may wish to consider whether they will make special efforts to monitor sickness absence during this period, ensuring that any action is in accordance with the company’s attendance policy. 

This could include the monitoring of high levels of sickness or late attendance due to post match hangovers.

3. Have more flexibility

One possible option is to have a more flexible working day. Employees could come in a little later or finish sooner and then agree when this time can be made up. Allowing staff to listen to the radio or watch the TV may be another possible option. 

Employers could also allow staff to take a break during match times. Another option is to look at allowing staff to swap shifts with their manager’s permission.

Read more about how the Rugby World Cup could affect business:

• 10 business lessons that you can learn from rugby
• 3 tips that could boost your bottom line this Rugby World Cup
• Retailers hoping for rugby bounce after wet weather dampens August sales
  

4. Refer to your policy on social media and websites

There may be an increase in the use of social media such as Facebook, Twitter or websites covering the Rugby. 

Employers should have a clear policy on web use in the workplace that is communicated to all employees. If employers are monitoring internet usage then the law requires them to make it clear that it is happening to all employees.

5. Be fair and consistent

Try and be fair and consistent when making allowances during this time, and remember not everyone is a sporting fan. 

When considering requests don’t forget any temporary changes to rules and policies should be non-discriminatory. For example, any change in hours or flexibility in working hours should be approved before the event.

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