Simple solutions to plug the workplace productivity gap

Minimise meaningless meetings

Meetings take place every day in every industry and it is safe to say that some are more useful than others. The general consensus with meetings is that it is best to keep them short and sweet.

The hour-long weekly catch-up call may seem innocent at first, but those hours add up. One hour every week can take its toll and a recent study in the Harvard Business Review found that a company spent an astonishing 300,000 hours a year in support of a weekly executive meeting.

This only accounts for time spent in the meeting itself and does not include time spent preparing for the meeting. A reduction of five or ten minutes per meeting can lead to considerable efficiency savings over the course of a year.

Let technology help

There are thousands, if not millions, of tools and apps designed to help workers manage their time and work effectively.

Whether they block time-consuming websites or tell you when it is time for you to change task they can be enormously helpful if used in the right way. A lot of these tools can be very effective if implemented across the whole business.

The problem arises when employees use five or six of these apps at the same time, which can actually prove to be counterproductive. Switching from app to app, from tab to tab or even platform to platform is a time-consuming activity in and of itself.

Rather than jumping between different bits of software, businesses need to look into implementing software which shows all the information the employee needs on a single, central dashboard. This is not only more cost-effective but it also reduces the time spent on learning how to use a new application.

UK workplace productivity levels are still considerably below some of the other major, industrially developed countries but by using these practical steps combined with technology, all businesses can help improve our productivity levels across the UK.

Fred Krieger is CEO at Scoro, the work management software solution

Image: Shutterstock

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