An SME venturing overseas for the first time either to export goods and services or establish an overseas operation will have many things to think about. It is wise to include fraud risk (and in particular bribery and corruption risk) on the list.Navigating new and unfamiliar cultures is part of the challenge. For example, in China the giving of luxury goods watches, liquor, and handbags to cement a relationship with a bureaucrat was not unusual, but since a clampdown earlier this year, is becoming less common and could cause difficulties. Staying with China:
- Fapiao are official receipts registered with the local tax office which serve as proofs of delivery of goods and services. It is useful to know that there is a thriving trade in counterfeited fapiao and that they are both illegal and commonly used to conceal improper payments;
- Universities have begun requiring that students have signed employment contracts before they graduate, so some students buy fake employment contracts from Taobao Marketplace (a Chinese language online shopping site) and then pay local business owners to stamp them.; and
- China is also home to the Guilin scam in which a phony Chinese company places an order with a foreign company and then requests advance fees such a notarisation fees, gifts and bank charges in association with the contract.
So what do you do?In summary, be prepared to do things differently to how you would in the UK, and be aware that this may require more time and effort in order to protect yourself. Most sensible businesses in the UK would recognise the need for due diligence over a new business partner. A Companies House search is straightforward and informative and will provide reliable information and probably a lot of comfort about whom you should be contracting with and who you should be avoiding. As regards our China company seal, the only way to resolve the issue would be to visit the company HQ and ask for the proof of registration or official acceptance of the seal and that the person who stamped this document is authorised to do so. Most likely, the company will only deal with a local Chinese lawyer. One of the usual steps in entering a new market is to engage the services of an agent or other intermediary in-country for a range of potential services. This includes interaction with government officials to obtain permits, licences for business development, sales support and negotiating. The enforcement history of bribery offences shows that agents and intermediaries feature in most prosecutions and therefore should be regarded as a significant risk factor. Getting an adequate understanding of who you are appointing as an agent or intermediary is a key piece of due diligence. To summarise:
- Adopt a more risk-aware attitude from the outset: you will not be in the familiar surroundings of the UK and there is more scope for being duped;
- Do your own research: there is a wealth of free and easily accessible country specific information on the internet;
- Maximise the support you can get from trade associations, CBI, the Foreign & Commonwealth Office in-country, and the online Business Anti-Corruption Portal ” a public-private partnership targeted specifically at SMEs;
- Think about using lawyers and accountants that have global networks, so they can provide you with advice based on first-hand local knowledge; and
- Be prepared for greater levels of due diligence, especially around agents and intermediaries.
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